BitSpace Privacy Policy

Welcome to the BitSpace privacy policy, which includes but is not limited to our website, www.bitspace.com, e-mail communication, events. BitSpace is responsible for handling your personal data and we take this responsibility very seriously. BitSpace places high importance on individual sovereignty. We value your privacy and protection of your personal data.

This Privacy Policy will provide detailed information on when and why we collect your personal information, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure.

Personal Information We Collect

When you visit our website, we automatically collect certain information about your device, including information about your web browser, timezone, IP address and some of the cookies that are installed on your device. Additionally, as you browse our website, we collect information about the individual web pages or products that you view, what websites or search terms referred you to our website, and information about how you interact with our website. We refer to this automatically-collected information as “Device Information.”

When you sign up to our newsletter, we collect your email. We refer to this as “Personal Data.”

When we talk about “Personal Information” in this Privacy Policy, we are talking both about Device Information and Personal Data.

Cookies Policy

What are cookies?

Cookies are very small text files that are stored on your computer when you visit some websites.

We use a combination of session cookies and persistent cookies in order to track how you use and experience our website, build anonymous statistical data about how our website is performing, and to power the personalisation of website content to you.

How do we use cookies?

A number of our pages use cookies to remember:
your display preferences, such as contrast colour settings or font size
if you have already replied to a survey pop-up that asks you if the content was helpful or not (so you won’t be asked again)
if you have agreed (or not) to our use of cookies on this site

Also, some videos embedded in our pages use a cookie to anonymously gather statistics on how you got there and what videos you visited.

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that some features of this site may not work as intended.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.

Data Minimisation

We collect only relevant and essential data limited to what is necessary in relation to the purposes for which they are processed basis what we tell you in advance and that which you consent for.

How Do We Use Your Personal Information?

When in line with the preferences you have shared with us, we may use this info to provide you with information or advertising relating to our products or services. This may include information about new products launched by BitSpace, new features on existing products, upcoming events and general newsletters related to our products and industry.

We may use the Device Information that we collect to improve and optimize our Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our marketing and advertising campaigns).

Sharing Your Personal Information

We use Jetpack from WordPress to help us understand how our customers use the Site. You can read more about how JetPack uses your Personal Information here.
You can also opt-out of Jetpack here.

We use MailChimp, an online marketing platform, to store your personal data for email marketing purposes. MailChimp is operated by The Rocket Science Group LLC, a company headquartered in the State of Georgia in the United States. To know how MailChimp safeguards your data, you can read their Privacy Policy and Terms of Use. Any marketing towards customers done through MailChimp is based on consent from the individual user.

Google Analytics is used to know our customers better in order to optimize the user experience. This includes learning about our customer’s language, country, gender, age, interests and user behavior. You can manage your add settings here.
You can read more about Google’s privacy and terms here, where you can also delete your information shared with specific Google products and services.

Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.

Storing of Data

Protection of data integrity is ensured by several measures. This includes, but is not limited to, data encryption, firewalls, control of physical access to our buildings and files, as well as restricting the access to Personal Information only to those employees who need it to fulfill their job responsibilities. All data is stored securely on access restricted machines. Databases are password protected, with access given only to the database administrators. All identifying and/or Personal Information is stripped from log files.

Marketing

We may use your Personal Information to provide you with marketing communications we believe may be of interest to you. You can opt out of these at anytime by clicking on the unsubscribe option at the end of the communication message.

Do Not Track

Please note that we do not alter our Site’s data collection and use practices when we see a Do Not Track signal from your browser.

Your Rights

If the General Data Protection Regulation applies to you because you are in the European Union, you have rights under data protection laws in relation to your personal data:

The right to be informed – that’s an obligation on us to inform you how we use your personal data (and that’s what we’re doing that in this privacy policy);
The right of access – that’s a right to make what’s known as a ‘data subject access request’ for copy of the personal data we hold about you;
The right to rectification – that’s a right to make us correct personal data about you that may be incomplete or inaccurate;
The right to erasure – that’s also known as the ‘right to be forgotten’ where in certain circumstances you can ask us to delete the personal data we have about you (unless there’s an overriding legal reason we need to keep it);
The right to restrict processing – that’s a right for you in certain circumstances to ask us to suspend processing personal data;
The right to data portability – that’s a right for you to ask us for a copy of your personal data in a common format (for example, a .csv file);
The right to object – that’s a right for you to object to us processing your personal data (for example, if you object to us processing your data for direct marketing); and
Rights in relation to automated decision making and profiling – that’s a right you have for us to be transparent about any profiling we do, or any automated decision making.

If you would like to exercise these rights, please contact us through the contact information below.

Please note that we are processing your information in order to fulfill contracts we might have with you (for example if you make an order through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information may be transferred outside of Europe – namely to the USA, Taiwan and Singapore – but will stay compliant with EU privacy regulations.

Data Retention

We retain the data you have chosen to voluntarily share with us for up to two years. After a period of two years, you will be asked whether you still consent to your data being stored with us. Upon an user request any time during these two years, Personal Information like name, phone number and email addresses or any personal information pertaining to that user is purged from our servers.

Changes

We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons. This policy is effective from 20 July 2018.

Contact Us

For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at [email protected] or by mail using the details provided below:

Data Protection Officer
Bitspace AS
Gjerdrums Vei 8, 0484 Oslo,
Norway

You can also reach us at +47 922 88 775.

You are hereby also informed about the possibility to complain to the Norwegian Data Inspectorate (Datatilsynet) if need be.

Norwegian legislation applies to all Personal Information handled by BitSpace in Norway.
In the case of Personal Information being sent abroad, local legislation will apply.